Executive Assistant - The Whole Health Institute

Job Title

Executive Assistant - Whole Health Instuitute

Job Description

The Whole Health Institute is seeking a skilled, highly motivated and entrepreneurial individual to join the team as an Executive Assistant supporting the executive team of the Whole Health Institute. The ideal teammate will have the demonstrated ability to be creative in their approach to solving problems and can work independently.

About the Position
The primary duty of the Executive Assistant will be to provide high-level project and operational support to the Executive Director and of the Whole Health Institute executive leadership team. This fast-paced position plays a key role in the success of the entire team.

What you will do
You will serve as an all-around support resource to the director you are assigned to and provide overall office administration and program support, helping to ensure smooth and efficient operations.


Executive Support (90% of time)
• Provide operational support to the assigned executives and executive leadership team, including scheduling meetings, conference calls, maintaining calendars, arranging travel, coordinating correspondence and processing reimbursements and expenditures
• Build and maintain strong relationships with internal team members and external stakeholders
• Design and implement a system for timely and accurate information flow to and from the assigned Directors and executive leadership team
• Anticipate the Executive Director and executive leadership team operational needs and respond adeptly to rapidly changing priorities.
• Track, monitor and follow-up on projects and action items that stem from the Executive Director; work closely with members of the leadership to receive regular updates on outstanding items
• Participate and take notes in internal team meetings, tracking takeaways and follow up items

Special Projects and Office Operations (10% of time)
• Manage special projects as assigned (examples: assembling material for board meetings and assisting with team retreat operations and logistics)
• Manage in-office meetings, including room and equipment set up, material preparation, food and beverage ordering and set up; maintain inventory and office supplies; anticipate office needs, evaluate new office products, place orders, when necessary; act as liaison between staff and office building management

Who we are looking for

Personal attributes that support your success
• Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others
• You are results oriented and exercise sound judgment in your work
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
• A visionary who plans for the future with imagination and wisdom
• You are dedicated to achieving excellence and work with others to tackle the tasks at hand

Key Focus Areas

Mental Wellness: One of the most challenging issues in health care today is mental health. Research has shown that mental health issues frequently precede other major medical problems. Drug dependency and opioid use is increasing. Insurance reimbursement for mental health treatment is severely limited. Mental health is frequently viewed as a taboo topic and is poorly understood in many communities. The Institute will, as needed, provide seed funding for studies exploring the positive effects of alternative treatments on mental health. The Institute will partner with thought leaders and influencers to change the public view of mental health—especially anxiety, depression, and addiction. The Institute will also create and support programs empowering individuals to better manage their own well-being and health.

The Integrative Studies Historical Archive & Repository (ISHAR): The Institute will expand and increase access to ISHAR, the world’s largest digital repository for integrative health and wellness literature. The Institute will dedicate resources to ensuring ISHAR is user-friendly and easily available to the public and academic researchers. The Institute will also work to ensure all major medical schools and large medical providers have access to ISHAR.

Integrative Health Education for Medical Students and Physicians: The Institute will partner with pioneering medical schools who have outstanding integrative health curricula with the goal of creating a standardized integrative health curriculum that can be implemented at all major medical schools. The Institute will work to implement this standardized curriculum at the University of Arkansas Medical School (UAMS), as well as partner with UAMS to establish under the Institute an integrative health facility. The Institute will also support the creation of integrative health training courses for existing physicians; and the Institute will identify large medical providers who would commit to having their physicians participate in this training as part of their required continuing education. Aligned with this work and the Institute’s focus on mental wellness, the Institute will support efforts to reduce physician burnout, stress, and depression. The Institute will collaborate with influential organizations such as the Academic Consortium for Integrative Health, the Association of American Medical Colleges, the Academy of Integrative Health and Medicine which has an Integrative Health Fellowship for clinicians, and the American Medical Association to help build support and momentum for these programs.

Corporate Wellness Programs: The Institute will facilitate partnerships between self-insured companies and progressive thought leaders within the insurance industry with the goal of converting existing corporate health insurance reimbursement systems into integrative health and wellness programs. The Institute will start by partnering with a few self-insured businesses in Northwest Arkansas, study the impact of these programs on employees, and then scale the programs to other regions.

About the Whole Health Institute
The goal of The Whole Health Institute is to make integrative health and wellness accessible to ALL communities. The Institute works to incorporate current research and best practice on integrative health into mainstream medicine.

The Institute strives to be the conduit for all stakeholders working on integrative health (academic researchers, medical schools, technology trailblazers, health and wellness experts). The Institute defines integrative health as including mental health, meditation, yoga, nutrition, exercise, consciousness, as well as the best approaches in medical care and enhancement of wellness.

The Institute aims to spur innovative thinking about health and health care delivery in order to dramatically transform the medical industry. A truly integrative approach to medicine would mean that medical delivery would be holistic, proactive, and coordinated (not reactive and disjointed as it is today) and individuals would be active participants in managing their own health.

As the Institute will be in Northwest Arkansas, the Institute will pilot much of its work in the region. The Institute will explore how Northwest Arkansas can serve as a microcosm for effective adoption of integrative health and wellbeing practices, with the goal of developing models that can be replicated elsewhere. This will include the creation of an integrative health clinic in Northwest Arkansas.

The Whole Health Institute is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.

Basic Qualifications

• 3+ years full time processional experience providing senior-level support
• Exceptional organizational skills
• Excellent attention to detail
• Project management skills that reflect the ability to perform and prioritize multiple tasks seamlessly and follow-through consistently
• A passionate commitment to goals, and the ability/willingness to adapt as those goals evolve
• Strong technical skills, including knowledge of Microsoft Word, Excel, and Outlook
• Excellent written and oral communication skills under tight timelines
• Ability to build internal and external relationships
• Strong judgment, intellectual agility, and flexibility about overall priorities and day-to-day tasks