Senior Program Support Associate

Job Title

Senior Program Support Associate

Job Description

Walton Enterprises is seeking a proactive, detail oriented, and execution-focused individual to join the team as a Senior Program Support Associate. The ideal teammate is creative in their approach to solving problems and can work independently.

About the Position
The Senior Program Support Associate will work as part of a team under the supervision of the Director of Special Projects.

What you will do
The primary duty of the Senior Program Support Associate is to support the smooth execution of the family members’ philanthropy grant making, operations, budgeting and strategy processes. This role will work closely with program officers, grantees and ultimately the entire department. Specific duties include:


Responsibilities

• Assist program officers in the grant making process which includes pre-grant research, financial analysis, editing and strengthening grant write-ups, proofreading and preparing internal grant documents, tracking grant letters and payments, populating grant report forms and templates, coordinating grantee reporting, collaborating with the budget team to track grants that are in the pipeline, and following up on payments and outstanding grantee reports;

• Perform operational component of the grant management process, such as coordinating the proposal intake process, verifying nonprofit eligibility status, generating correspondences as needed, requesting additional information from applicants as needed, creating and maintaining database/physical system records, preparing routine and custom management reports;

• Perform operational, technical, and analytical tasks to inform decisions of program officers and senior leadership;

• Analyze information on historical giving and grant making;

• Within expected confidentiality guidelines, serve as liaison between individual foundation and broader back office grant administration for information and updated processes; ensure changes in process are communicated and incorporated into program grant-making processes as appropriate;

• Help train and on-board new program staff as it relates to the grants management system and processes;

• Schedule appointments and meetings, manage calendars, complete expense reports and coordinate travel arrangements; coordinate events/meetings and professional development opportunities for team members during team retreats and other related events, and handle preparation of logistics and materials;

• On a limited basis as appropriate, act as a representative of the foundation to grantees and external partners in a manner consistent with the values and expectations for staff;

• Provide operational feedback for improved team efficiency;

• Special projects as assigned;

• Other duties as assigned based on program or foundation priorities.


Who we are looking for

Qualifications required for your success
• 3+ years’ full-time work experience, preferably in an administrative role in an office environment
• Experience interacting with both internal and external “customers”
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, and SharePoint
• Excellent written and oral communication skills including proofreading
• Proven organization and time management skills

Additional Helpful Experience Includes
• Bachelor’s degree

Personal attributes that support your success
• Demonstrated capacity to work as part of a team, as well as independently; positive, collaborative approach to work with unquestionable ethics, personal integrity and humility
• Strong service orientation; willing to help and provide support where needed and ability to operate with sensitivity to the needs of those they support, build strong relationships, and help make the work easier
• Strong attention to detail, ensuring that documents are accurate, deadlines are met and that processes are operating in service of team outcomes; ability to operate with a high degree of awareness of and appreciation for what might seem like “small” details
• Proactive problem solver who can anticipate and manage multiple moving pieces, identify potential challenges and roadblocks and suggest solutions in order to keep work on track
• Intellectual agility and the ability to analyze, think critically, and understand emerging issues that are directly relevant to programmatic funding areas
• A passionate commitment to the mission and goals of the foundation, and the ability/willingness to adapt as those goals evolve


About the Walton Personal Philanthropy Group

The Walton Personal Philanthropy Group (WPPG) provides services to the family of Sam and Helen Walton to support their individual philanthropic activities. These services for the family and their related entities include program and grant management, strategy consulting and grant administration. WPPG is a part of Walton Enterprises, the family office of the Walton family.

About Walton Enterprises

Walton Enterprises (WEI) is a family office serving the personal and financial needs of multiple generations of the Walton family. Guided by Sam Walton’s values, WEI’s mission is to enable all family members to reach their personal, philanthropic, and business aspirations.

As the family’s wealth grows and a new generation takes on more meaningful roles, WEI is expanding the scope, depth and sophistication of its services, which include wealth management, legal, accounting, tax, risk management/insurance, technology, HR, construction, facilities management, as well as oversight of external resources and services for family members and their related entities. This is an exciting time to be part of this world class team.


Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.

Basic Qualifications

• 3+ years’ full-time work experience, preferably in an administrative role in an office environment
• Experience interacting with both internal and external “customers”
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, and SharePoint
• Excellent written and oral communication skills including proofreading
• Proven organization and time management skills