Alliance Support Co (ASC) was established to serve the back-office accounting, payroll, and employee benefits functions for nonprofits founded by Alice L Walton. ASC shares staffing and systems from a common pool and bills its services to the participating nonprofits. This new entity provides the highest level of service and support to ensure each organization is equipped to execute its individual mission.
ASC serves the following institutions who are also members of the LLC:
Crystal Bridges Museum of American Art (CB)
Welcomes all to celebrate the American spirit in a setting that unites the power of art with the beauty of nature.
The Momentary (MO)
Provides a multi-disciplinary space for visual and performing arts, culinary experiences, festivals, and artists-in-residence.
Art Bridges, Inc (ABI)
Shares outstanding works of American art with those that have limited access to our country’s most meaningful works.
Whole Health Institute (WHI)
Empowers and equips people to take charge of their health and well-being and live their lives to the fullest.
Whole Health School of Medicine and Health Sciences (WHS)
Provide medical education programs in Northwest Arkansas. The Whole Health School of Medicine will help medical students rise to the health challenges of the 21st century through a reimagination of American medical education that incorporates mental, emotional, physical, and spiritual health, the elements of Whole Health, to help people live healthier and happier lives.
Position Summary
The Payroll Coordinator will coordinate and process payroll for each of the entities we serve, ensuring pay is processed on time, accurately, and in compliance with local, state and federal regulations. The Payroll Coordinator will also assist the HR team with the day-to-day operations.
Essential Functions
Ensure proper preparation, accuracy, and timely payroll processing compliance with federal, state, and local laws.
Leverage payroll and timekeeping knowledge to deliver solid results and collaborate across the organization.
Responsible for establishing and maintaining strong customer relationships with internal and external partners.
Provide training to employees and managers on payroll related matters.
Respond quickly to changing circumstances by breaking down barriers to meet business needs, technology advancements, and shifting regulatory expectations.
Support payroll transformation activities to harmonize payroll and timekeeping processes, enhance automation and implement new systems.
Responsible for determining the appropriate taxability of payroll earnings and deductions, ensuring the payroll system is taxing accordingly.
Assist with state requests and issues, resolve payroll tax matters promptly, calculate adjustments to pay and other various duties as necessary.
Verify W-2s are accurate.
Remain current with payroll tax compliance laws and regulations, enforce requirements, and advise management on needed actions.
Assist in the maintenance of employee records and personnel files as
Prepare reports from various HR systems for all entities.
Maintain an organized and accurate system of record
Assist with the HR audit process and act as back up for benefits as
Perform other general related duties as required and
Minimum Qualifications
Education & Experience
Bachelor’s Degree in Accounting, Business Administration, Human Resources, or related field and with 3 to 5 years of payroll processing experience, or in lieu of a degree, 7 to 10 years of payroll processing experience.
Payroll Certification highly
Knowledge of applicable federal, state and local employment
Proficient in Microsoft Office software (Excel, Word, Outlook, PowerPoint), with advanced skills in Excel.
Skills and Abilities
Strong organizational skills, with attention to accuracy and detail.
Positive and can-do
Ability to multi-task, think critically, and prioritize tasks.
Strong oral and written communications
Ability to work independently and with
High degree of people skills including empathy and confidentiality.
Strong problem-solving and analytical
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: In the work environments described below, Position requires sitting at desk/workstation and utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal and written conversation with others, walking, standing, lifting/carrying (up to 20 lbs). Vision abilities required by the job include close
Work Environment: Work will be performed in an office environment and in museum The noise level in the work environment is usually low to moderate. Some overnight travel may be necessary.
Additional Information
Full-Time; Exempt
Basic Qualifications
Bachelor’s Degree in Accounting, Business Administration, Human Resources, or related field and with 3 to 5 years of payroll processing experience, or in lieu of a degree, 7 to 10 years of payroll processing experience.
Payroll Certification highly
Knowledge of applicable federal, state and local employment
Proficient in Microsoft Office software (Excel, Word, Outlook, PowerPoint), with advanced skills in Excel.
