Corporate Records Manager

Job Title

Corporate Records Manager

Job Description

Walton Enterprises is seeking a highly motivated and entrepreneurial leader to join the team as Manager of the Corporate Records Team. The ideal teammate will have the demonstrated ability to oversee a team that supports corporate legal and general regulatory compliance activities. Among other things, your team will create, maintain, and dissolves legal entities and support regulatory compliance, filings, and reporting related to those entities.

About the Position / What you will do
As a valued leader with the Legal Department, you’ll oversee a top-notch team and ensure that legal entities remain in good legal standing in accordance with the requirements of their applicable jurisdictions and that the entities fulfill any required corporate governance obligations, including appointments of officers, meetings, approvals, and regulatory filings and related reporting. You’ll also have an opportunity, from time to time, to manage other projects related to general regulatory compliance and reporting matters. Your team will be responsible for developing, operating, and maintaining an archive or repository of key business contracts, documents, filings, and other records for Walton Enterprises and related entities.

Responsibilities
• Form and maintain legal entities, including maintaining all required corporate records and documents pertaining to such entities
• Ensure that all corporate entity-related records and documents are maintained on a technological platform that enables the ready retrieval and use of such records for any required business purposes
• Develop, administer, and maintain a central document repository/archive for key contracts, documents, and agreements
• Collaborate with internal and external business partners to ensure that all corporate records needs and projects are timely satisfied and completed
• Support attestation of certain corporate documents
• Support compliance with corporate formalities for legal entities, including compliance with applicable state and federal law, corporate bylaws, LLC operating agreements, etc. (e.g., appointments of officers, preparation of regulatory filings)
• Stay current on evolving governance laws, regulations, rules, and best practices
• Support clients with the production of relevant documentation pertaining to corporate entities
• Support the execution of corporate documents on behalf of entities
• Serve as a trusted advisor to internal and external clients on corporate entity matters
• Serve as a liaison between Walton Enterprises and other regulated entities affiliated with Walton Enterprises regarding corporate entity and records matters and other compliance and regulatory matters
• Oversee projects and deliverables from time to time related to regulatory compliance and reporting
• Support the development, implementation, and monitoring of various corporate governance and compliance-related policies, processes, and initiatives from time to time
• Assist in articulating a vision and inspire the Corporate Records team, including providing direction, leadership, and development to associates on the team, while mentoring and coaching staff at all levels
• Develop and align the Corporate Records team around critical priorities to ensure world class service levels to internal and external clients
• Collaborate across all parts of the organization on key strategic initiatives and projects that require legal entity support preparing

Who we are looking for

Qualifications required for your success
• Proficient in Microsoft Office (including Excel, Word, Outlook, and PowerPoint) and record management databases
• Ability to work collaboratively in a team environment with internal and external contacts at all levels
• Exceptional project management and organizational skills
• Strong communication skills, verbal and written
• Self-motivated, strategic thinker who anticipates future issues and opportunities, recommending innovative and practical solutions to complicated and varied problems
• Demonstrated proficiency in accuracy, attention to detail, and follow-through on assigned tasks

Additional Helpful Experience Includes
• 10+ years of total work experience preferred, including corporate paralegal or other relevant in-house legal, compliance, or records management experience
• Bachelor’s degree preferred
• Supervisory management experience
• Compliance and regulatory/financial reporting experience

Personal attributes that support your success
• Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others
• You are results oriented and exercise sound judgment in your work
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
• A visionary who plans for the future with imagination and wisdom
• You are dedicated to achieving excellence and work with others to tackle the tasks at hand

About the Legal Department
The Walton Enterprises legal team provides legal advice to the Walton family and its interests in several areas. These areas include estate planning, compliance, investment activity, asset acquisition, and charitable efforts. In addition to the family, the legal team also advises the Walton Family Foundation, each family member’s individual foundations, and each family member’s for-profit entities.

About Walton Enterprises
Walton Enterprises supports the personal, philanthropic and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton’s family.

Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Basic Qualifications

• Proficient in Microsoft Office (including Excel, Word, Outlook, and PowerPoint) and record management databases
• Ability to work collaboratively in a team environment with internal and external contacts at all levels
• Exceptional project management and organizational skills
• Strong communication skills, verbal and written
• Self-motivated, strategic thinker who anticipates future issues and opportunities, recommending innovative and practical solutions to complicated and varied problems
• Demonstrated proficiency in accuracy, attention to detail, and follow-through on assigned tasks