Office Manager

Job Title

Office Manager

Job Description

About the Position
Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the Real Estate Team as Office Manager. This role will manage the day-to-day operations of the Real Estate team and supervise the administrative efforts for the department. This position works directly as a liaison with the various divisions of the Real Estate Team including Construction, Acquisitions, Property Management & Facilities Maintenance and Guest Services. This role will assist the Head of Real Estate in shaping office culture and creating an environment where all staff can thrive and perform at their best.

Responsibilities
• Manage office operations by developing and implementing systems and processes that maximize efficiency and provide structure for all staff; work closely with technology, operations staff, and security to ensure consistency and accuracy cross functionally
• Manage all department credit cards and prepare monthly expense reports; track office-related spending; assist with preparation of annual Real Estate office budget; work within established guidelines to ensure fiscal responsibility
• Act as a primary liaison between all Real Estate department teams and accounting; assist all project managers and property managers in proper tracking, payment of invoices, tenant management and project job costs
• Oversee administrative support to include day-to-day office operations and procedures, including purchasing/maintaining office supplies, mailing and shipping, reserving conference rooms, guest management/visitor calendar, and key management
• Coordinate workspaces for new hires; work with office leadership to plan and execute ideas to provide optimal staffing
• Maintain consistent lines of communication with the Head of Real Estate and Walton Enterprises leadership team to disseminate pertinent information to local and off-site associates, share important updates and facilitate the connections and interactions between teams and offices
• Assist with scheduling and coordinating logistics and material preparation for team meetings and events (i.e., team retreats, board meetings); proactively engage technology team for advance preparation
• Other duties as requested based on department and/or organizational need


Who we are looking for

Qualifications required for your success
• 4 years related experience, working in a real estate office interacting with both internal and external “customers”
• Experience coordinating office projects, systems and/or processes; experience managing administrative staff and vendor relationships
• Strong technical skills, including Microsoft Office Suite

Additional Helpful Experience Includes
• Bachelor’s degree preferred
• Accounting, budget, and expense management experience

Personal attributes that support your success
• Strong commitment to customer service
• Familiarity of real estate documents and contracts including lease agreements, amendments, construction contracts
• Basic real estate accounting
• Stellar interpersonal communication skills: friendly and personable with a demonstrated ability to work effectively as part of a team
• Solid organizational and problem-solving skills and the capacity to work under pressure and meet multiple concurrent deadlines
• Capacity to take initiative, prioritize duties, and work independently while functioning as a member of a team
• Organized, detail-oriented, with a demonstrated capacity to meet deadlines
• Proactive orientation: ability to maximize efficiency in office processes and team needs
• “Can do” mentality; willingness and capacity to take on additional projects, based on the need
• Unquestionable ethics and integrity
• Ability to work long hours on occasion


About the Property Management Department
The Property Management team assists the family members with all property related activities including acquisition, design, and development. They manage a variety of properties including both personal and commercial real estate, vehicles, equipment, and other property related assets throughout the country. The Property Management team also supports the Walton Family Foundation and Walton Enterprises office buildings.

About Walton Enterprises
Walton Enterprises supports the personal, philanthropic and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton’s family.

Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Basic Qualifications

• 4 years related experience, working in a real estate office interacting with both internal and external “customers”
• Experience coordinating office projects, systems and/or processes; experience managing administrative staff and vendor relationships
• Strong technical skills, including Microsoft Office Suite