Administrative Assistant

Job Title

Administrative Assistant

Job Description

Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as an Administrative Assistant. The ideal teammate will have the demonstrated ability to provide 8-10 investment professionals at Walton Enterprises with general administrative support.


Our Commitment to Diversity, Equity, Inclusion and Belonging

We are committed to embedding diversity, equity, and inclusion throughout the organization to foster an environment where all associates THRIVE and belong. We do this by creating:

• a culture committed to continuous learning that recognizes and values differences
• an environment of respect and connection to learn from the richness of identities, experiences, and perspectives
• fair access for all to opportunities for growth and advancement


About the Position

You’ll join a top-notch team and assist with a variety of tasks in a fast-paced environment. The organization is currently working from home during the Covid pandemic, and this role may be able to support a flexible work schedule including variable work hours based on the needs of the organization.


What you will do

Responsibilities Include:

• Reserve and coordinate travel arrangements including flights, hotels, and ground transportation for both domestic and international trips
• Maintain existing data management systems and recommend improvements as needed
• Assist with basic data analysis under guidance of other team members
• Be responsible for calendar management including scheduling calls, in-person meetings, and video conferences for assigned directors within the team
• Manage and process expense reports in a timely manner
• Arrange logistics for frequent on and off-site meetings, including catering orders and room reservations
• Manage onboarding activities for new employees
• Complete light filing, scanning, copying, and data entry
• Print and distribute materials prior to meetings
• Assist with processing and tracking courier services including USPS, FedEx, and UPS
• Proactively communicate and coordinate with other support staff across Walton Enterprises to ensure efficient operations
• Provide complementary support to other assistants and act as back-up when needed


Who we are looking for

Qualifications required for your success

• 2+ years’ work experience in an administrative role within an office environment
• Proficient with various technology platforms – Microsoft Office (Excel, Word, PowerPoint, and Outlook), and DocuSign, or a willingness to build these skills

Additional Helpful Experience Includes

• Experience providing administrative support in an investment related field (accounting, finance, real estate, hospitality, etc.)
• Bachelor’s degree

Personal attributes that support your success

• Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others
• You are results oriented and exercise sound judgment in your work
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
• A visionary who plans for the future with imagination and wisdom
• You are dedicated to achieving excellence and work with others to tackle the tasks at hand


About Walton Enterprises

Walton Enterprises supports the personal, philanthropic and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton’s family.

We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401 (k) retirement plan, and paid time off.

Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Basic Qualifications

• 2+ years’ work experience in an administrative role within an office environment
• Proficient with various technology platforms – Microsoft Office (Excel, Word, PowerPoint, and Outlook), and DocuSign, or a willingness to build these skills