Executive Assistant

Job Title

Executive Assistant

Job Description

About the Position

You’ll join the dynamic, founding team at a new education-focused private equity fund, A-Street Ventures.

A-Street Ventures will make seed, early stage (series A and B), growth and late-stage investments [$5mm-$75mm] into innovative K-12 learning solutions for families, schools and districts. The fund will have an independent investment team and governance. The vehicle is independent of the investor’s family office but, by design, complementary to the investor’s philanthropic and advocacy work in education. The objective is to catalyze solutions and market activity in ways that only commercial capital can, such that over the long term, fundamental challenges facing high-needs students in the U.S. K-12 ecosystem are better addressed.

The position reports to the Managing Director. Over time, as the team grows, reporting structures may evolve.


What you will do

The primary duty of the Executive Assistant will be to provide high-level project and operational support to the Founder and Managing Director. This fast-paced position plays a key role in the success of the team and fund overall. You will need self-direction and decisiveness combined with flexibility and a capacity to give and receive feedback graciously.

Executive Support (90% of time)
• Provide operational support to the Founder and Managing Director, including scheduling meetings, conference calls, maintaining calendars, arranging travel, coordinating correspondence and processing reimbursements and expenditures.
• Plan an organize travel arrangements to include researching and scheduling the best options, dealing with necessary changes/adjustments to the itinerary, and preparing related expense reports.
• Handle document preparation and create and/or edit using Microsoft Word and Excel.
• Create and/or edit a variety of presentations using Microsoft PowerPoint.
• Manage multiple task lists, seeing tasks through to completion, often under tight deadlines. Provide Managing Director with regular updates on outstanding items;
• Build and maintain strong relationships with internal team members and external stakeholders (funders, key partners, leaders in the field, and other stakeholders).
• Design and implement a system for timely and accurate information flow to and from the Managing Director.
• Anticipate Managing Director’s operational needs and respond adeptly to rapidly changing priorities.
• Participate in internal team meetings, as requested, to track notes and next steps.

Special Projects and Office Operations (10% of time)
• Special projects, as assigned. Examples include: assembling materials for committee meetings and assisting with other meetings’ operations and logistics.
• Manage in-office meetings, including: room and equipment set up, material preparation, food and beverage ordering and set up. Maintain inventory and office supplies.
• Anticipate office needs; evaluate new office products and place orders, as necessary.
• Act as liaison between staff and office building management.


Who we are looking for

The position requires meticulous management of every detail. It requires initiative and decisiveness combined with flexibility and a capacity to give and receive feedback graciously. This individual must possess excellent interpersonal, technical and communication skills. The successful candidate will be both a self-starter who knows how to take initiative and a collaborative colleague who can work effectively as part of a dynamic, start-up team.

Qualifications required for your success

• 3 – 5 years of full-time professional experience providing senior-level support;
• Exceptional organizational skills, detail-orientation, and project-management skills that reflect the ability to perform and prioritize multiple tasks seamlessly and follow-through consistently;
• Discretion, strong judgment, intellectual agility, and flexibility about overall priorities and day-to-day tasks;
• Ability to hold others accountable to deadlines, understand and navigate complex processes and communicate effectively with both internal and external stakeholders;
• Excellent written and oral communication skills under tight timelines;
• Ability to build internal and external relationships and networks in order to achieve the A-Street Venture’s ambitious goals;
• Unquestionable ethics and personal integrity;
• Strong technical skills, including knowledge of Microsoft Word, Excel, Outlook

Personal attributes that support your success

• Ability to act as a trusted support to principals and colleagues while demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others
• You are results oriented and exercise sound judgment in your work
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
• A visionary who plans for the future with imagination and wisdom
• You are dedicated to achieving excellence and work with others to tackle the tasks at hand


A-Street Ventures is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Basic Qualifications

• 3 – 5 years of full-time professional experience providing senior-level support;
• Exceptional organizational skills, detail-orientation, and project-management skills that reflect the ability to perform and prioritize multiple tasks seamlessly and follow-through consistently;
• Discretion, strong judgment, intellectual agility, and flexibility about overall priorities and day-to-day tasks;
• Ability to hold others accountable to deadlines, understand and navigate complex processes and communicate effectively with both internal and external stakeholders;
• Excellent written and oral communication skills under tight timelines;
• Ability to build internal and external relationships and networks in order to achieve the A-Street Venture’s ambitious goals;
• Unquestionable ethics and personal integrity;
• Strong technical skills, including knowledge of Microsoft Word, Excel, Outlook