Administrative Assistant

Job Title

Administrative Assistant

Job Description

Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as an Administrative Assistant supporting the Investment Accounting team. The ideal teammate will have the demonstrated ability to administratively support to other team members on a fast-paced team.


Our Commitment to Diversity, Equity, Inclusion and Belonging

We are committed to embedding diversity, equity, and inclusion throughout the organization to foster an environment where all associates THRIVE and belong. We do this by creating:

• a culture committed to continuous learning that recognizes and values differences
• an environment of respect and connection to learn from the richness of identities, experiences, and perspectives
• fair access for all to opportunities for growth and advancement


About the Position

You’ll join a top-notch team and perform administrative support for an accounting team. This role supports a team of accountants and will collaborate with members of an in-house investment operations team.


What you will do

Responsibilities

• Manage email inboxes and take appropriate action (email routing, document archiving, payment initiation, CRM setup, etc.)
• Assist with account opening documents
• Assist with the processing of accounts payable and accounts receivable
• Maintain highly organized filing system
• Correspond to notices, requests for information, etc.
• File, scan, mail, and other clerical tasks
• Create and maintain physical and electronic files and records
• Assist with 1099/W2 printing and processing
• Regular and good attendance to work


Who we are looking for

Qualifications required for your success

• High School Diploma or GED
• 3+ years work experience in an administrative support role
• Strong organizational skills
• Strong attention to detail

Additional Helpful Experience Includes

• Bachelor’s degree
• Experience with electronic document management
• Experience with or knowledge of investment and/or legal documents
• Excellent knowledge operating a windows PC
• Outstanding skills in Adobe Acrobat, Outlook, and Microsoft Excel
• Excellent time management with a demonstrated capacity to meet tight deadlines
• Excellent interpersonal and communication skills

Personal attributes that support your success

• Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others
• You are results oriented and exercise sound judgment in your work
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
• A visionary who plans for the future with imagination and wisdom
• You are dedicated to achieving excellence and work with others to tackle the tasks at hand


All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check, credit check, drug screen and verification of being fully vaccinated for COVID-19. Vaccination exemptions as a reasonable accommodation for a qualified disability or sincerely held religious belief can be discussed at the time of an offer. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.


About the Accounting Department

The Accounting Department provides a suite of services including accounts payable, accounts receivable, investment accounting, and grants administration. The accounting team supports the family households, Walton Enterprises, and the Walton Family Foundation.

About Walton Enterprises

Walton Enterprises supports the personal, philanthropic and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton’s family.

Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Basic Qualifications

• High School Diploma or GED
• 3+ years work experience in an administrative support role
• Strong organizational skills
• Strong attention to detail