Art and Wellness Enterprises (AWE) is seeking a skilled, highly motivated and entrepreneurial individual to join the team as an Executive Assistant to the Executive Office of AWE. The ideal teammate will have the demonstrated ability to support the efforts of executive leadership of AWE.
About the Position
You’ll join a top-notch team, providing administrative support and assisting team members across a variety of sectors.
What you will do
You will be responsible for providing high-level administrative support to the CEO and other members of the Executive Office. This position will coordinate day-to-day activities, manage administrative needs, and ensure timely flow of information to and from the CEO.
Responsibilities
Organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes as needed
Ensure timely and accurate information flow to and from the CEO and other members of leadership.
Coordinate scheduling, domestic and international travel, and other administrative needs
Track, monitor and follow-up on projects and action items that stem from the CEO; work closely with members of the leadership team to receive regular updates on outstanding items
Manage key relationships on behalf of the CEO; assist in relationship building - both internally and externally - by maintaining regular communication and timely follow up
Prepare meeting materials, take meeting notes, and ensure follow up items are completed
Other duties as requested to meet department and organizational needs
Who we are looking for
The ideal candidate must be down-to-earth, organized, service-oriented and a self-starter who enjoys working in a fast-paced and entrepreneurial team environment that is mission-driven, results-driven, and community-oriented. They must exercise critical thinking and good judgment in a variety of situations, learn fast and apply excellent project management skills. They must be willing to roll up their sleeves and “do” in addition to working collaboratively with others.
Qualifications required for your success
3+ years’ experience providing direct senior-level project and administrative support
Excellent oral and written communication skills
Exceptional organizational skills and attention to detail
Demonstrated competence with tracking, coordinating and follow-up of priorities and projects
Superb professionalism and diplomacy; ability to interact with high-level individuals internally and externally
Ability to multitask and prioritize a number of projects
Ability to work long hours and weekends, as needed
Personal attributes that support your success
Prior administrative or executive assistant or coordinator experience
Bachelor’s degree
Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity
You are helpful, a team player, and show respect while collaborating with others
You are results oriented and exercise sound judgment in your work
A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
A visionary who plans for the future with imagination and wisdom
You are dedicated to achieving excellence and work with others to tackle the tasks at hand
All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and a background check. AWE requires all employees to provide proof of COVID-19 vaccination as a condition of employment, or meet Arkansas state requirements, subject to accommodations. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.
AWE is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.
Basic Qualifications
3+ years’ experience providing direct senior-level project and administrative support
Excellent oral and written communication skills
Exceptional organizational skills and attention to detail
Demonstrated competence with tracking, coordinating and follow-up of priorities and projects
Superb professionalism and diplomacy; ability to interact with high-level individuals internally and externally
Ability to multitask and prioritize a number of projects
Ability to work long hours and weekends, as needed
